Product walkthrough · Interface illustrations use example data.
Professional Invoices for
Sponsors, Vendors & One-Off Charges.
Create branded invoices for sponsorship deals, facility hire, event fees, or any custom charge — each with a private Stripe payment link and full tracking. No more handshake deals and bank-transfer texts.
Platform illustrationThe paperwork, connected
A clear invoice. A clear payment trail.
Create club-branded invoices and follow their payment status alongside the rest of your Bookkeeping workspace.
- 01Create the invoice
- 02Share the details
- 03Track the payment
The Invoice Problem Every Club Ignores.
Membership billing is handled. But what about sponsors, facility hire, event fees, and one-off charges? Most clubs manage these on the back of an envelope — or don't manage them at all.
Sponsorship Deals on Handshakes
Your sponsor verbally agrees to €5,000 at the clubhouse bar. Six months later, no invoice was sent, no money arrived, and nobody can remember the exact terms.
Ad-Hoc Charges Lost in WhatsApp
Facility hire, event participation fees, equipment purchases — billed through texts and forgotten. Money owed to the club just evaporates.
No Professional Image
Sending a local business your bank account number in a text message doesn't look like a serious organisation. Sponsors expect proper invoices.
Clubrovia makes it effortless. Create professional invoices, send private payment links, and track every cent — for sponsors, vendors, and any ad-hoc charge.
How It Works.
From Invoice to Payment in Three Steps.
Create Invoices for Anything
Sponsorship packages, facility rentals, event participation, equipment sales — build a professional invoice in seconds. Each one generates a unique private Stripe payment link for the recipient to pay online.
- Private Payment LinksEvery invoice includes a unique, secure Stripe link. Recipients click, pay, done. No bank transfers, no guesswork.
- Custom Line ItemsAdd as many line items as you need — sponsorship tiers, banner fees, programme ads, event charges. Set due dates and attach notes.
- Professional DeliveryInvoices are sent directly via email with your club branding. Looks professional, builds trust with sponsors and vendors.
Invoice Preview
INV-2025-0091Powered by Stripe — 256-bit SSL encryption
Invoice Tracker
Q1 2025Real-Time Payment Tracking
See every non-membership invoice at a glance. Filter by type — Sponsorship, Facility Hire, Event Fees, Ad-Hoc — and know exactly who's paid, who's overdue, and who's failed.
- Status DashboardPaid, Pending, Overdue, Failed — every invoice status tracked in real-time with automatic updates.
- Failed Payment AlertsInstantly see when a card is declined or a payment fails. Follow up before the sponsor even notices.
- Audit TrailFull history of every payment attempt — timestamps, amounts, failure reasons. Complete transparency for your AGM.
Automated Reminders & Receipts
Let the system chase outstanding invoices. Clubrovia sends polite, branded reminders at intervals you control — so nobody has to make an awkward phone call to a sponsor.
- Automated Overdue RemindersReminders go out at 3, 7, and 14 days overdue — or customise the schedule. Professional and consistent.
- Installment OptionsBreak large sponsorship invoices into scheduled payments. Automatic charges, automatic receipts, zero admin.
- Digital ReceiptsEvery successful payment generates a receipt — downloadable by the payer and stored in the club's financial records.
Reminder Timeline
INV-2025-0091 · Acme Sports Ltd€3,600 — Gold Sponsor Package + Banners + Programme Ad
Email delivered to accounts@acmesports.ie
Friendly nudge — 3 days after invoice
Follow-up — 7 days overdue
€3,600 via Stripe — Visa ending 8821
Built For Every Type of Charge.
Anything outside your membership billing — if someone owes your club money, Clubrovia can invoice it.
Sponsorship Deals
Send professional invoices for sponsor packages, naming rights, banner ads, and match-day partnerships. Track every deal from agreement to payment.
Facility Hire
Invoice schools, community groups, and external organisations for pitch, hall, or meeting room bookings. Automatic payment links included.
Event Fees
Charge teams, participants, or vendors for tournament entries, summer camps, or fundraiser events. Track payments by event.
Equipment & Custom Charges
Bill for equipment purchases, kit orders, key deposits, or any one-off charge that doesn't fit neatly into membership or shop.
The "Hidden Tax" of Doing It The Old Way.
If you wanted to invoice sponsors and manage ad-hoc payments properly without Clubrovia, here's what you'd need:
Ready to Professionalise
Your Club's Invoicing?
Send branded invoices with private payment links, track every sponsor and ad-hoc payment, and never lose revenue to informal agreements again.
Free forever for community clubs. Setup takes minutes.