Product walkthrough · Interface illustrations use example data.
YOUR PITCHES,
YOUR RULES
Visual weekly calendars, smart pricing tiers, and a member self-service portal — all in one place. End the WhatsApp booking chaos and double-booking nightmares forever.
Main Pitch — Week View
Illustrative club sceneMake the most of your home ground
A busy pitch. A clearer club calendar.
Bring space availability, bookings and payments together so teams and organisers can see where their next session fits.
- 01Choose a space
- 02Find an available time
- 03Confirm the booking
How Clubs Manage Facilities Today
Sound familiar? You're not alone. These problems cost clubs thousands every year.
WhatsApp Booking Chaos
Requests scattered across 5 group chats. Nobody knows who booked what or when.
Key Handover Nightmares
Physical keys passed between volunteers with no audit trail. Lost keys = security risk.
Double-Bookings
Two teams arrive at the same pitch, same time. Awkward confrontations and wasted journeys.
No Revenue Tracking
External hires pay cash with no receipts. Thousands in facility income goes unrecorded.
No Cancellation Policy
Teams cancel last-minute with no notice. Slots go empty, revenue is lost.
Manual Availability
Volunteers spend hours fielding calls and texts to check if a pitch is free.
Visual Weekly Calendar
A colour-coded weekly view that shows every booking at a glance. Click any open slot to create a booking instantly. No more spreadsheets, no more guesswork.
- Colour-coded by booking type (training, match, external hire)
- Click-to-book any open time slot
- Drag to extend or shorten bookings
- Filter by facility, team, or booking status
- Automatic conflict detection — no double-bookings possible
Availability Rules — Main Pitch
Availability Engine
Set granular per-day hours, block specific dates for maintenance, and enforce booking constraints — minimum notice, max duration, and advance booking limits. Your rules, enforced automatically.
- Per-day open/close hours with one-click toggling
- Block specific dates for maintenance or events
- Minimum & maximum booking duration enforcement
- Advance booking window (e.g. max 30 days ahead)
- Minimum notice period to prevent last-second bookings
Smart Pricing
Tiered rates, peak/off-peak pricing, and automatic deposit collection. Maximise revenue without the admin.
- Club members only
- Priority booking window
- No deposit required
- Cancel up to 24h before
- Open to external groups
- Standard booking window
- €25 deposit required
- Cancel up to 48h before
- Weekends & evenings after 6pm
- Applies to all user types
- €40 deposit required
- Non-refundable within 72h
Member Self-Service Portal
Members browse facilities with photos, check live availability, book and pay online — all from their phone. Zero admin intervention required.
Members see all bookable facilities with photos, amenities, and capacity
Live calendar shows open slots — no phone calls needed
Select slot, confirm booking, pay deposit online in seconds
Instant confirmation or admin approval — with push notifications
Session ↔ Facility Link
Session Integration
When you create a training session or fixture, ClubRovia auto-books the facility and fills in the location. Change the session time? The booking updates automatically. No duplicate entry, no conflicts.
- Auto-reserve facility when creating training sessions
- Location auto-fills on session cards and notifications
- Reschedule a session → booking updates instantly
- Prevents double-booking across sessions and standalone hires
Revenue & Analytics
See exactly how much each facility earns, track utilisation rates, and identify underperforming assets. All facility income flows directly into your club's financial dashboard.
Facility Income BreakdownLast 30 Days
Why Switch to ClubRovia?
See how purpose-built facility management compares to what you're doing today.
| Feature | WhatsApp / Paper | Generic Tools | ClubRovia |
|---|---|---|---|
| Visual Weekly Calendar | Paper Diary | Basic Calendar | |
| Automatic Conflict Prevention | None | Manual Check | |
| Member Self-Service Booking | Phone/Text Only | No | |
| Tiered Pricing (Member/Non-Member) | Cash Only | Single Rate | |
| Session ↔ Facility Auto-Link | No | No | |
| Revenue Dashboard | Envelope of Cash | Separate System | |
| Online Payments & Deposits | No | Partial |
Take Control of Your Facilities Today
Join hundreds of clubs that have eliminated double-bookings, automated pricing, and unlocked facility revenue they never knew they had.